Paperless Office in New Mexico
The paperless office has been heralded for decades but is only beginning to materialize. Most businesses still have 95% of their information lying on desks and filed away in cabinets. This creates a host of problems for businesses, problems that can easily be solved by converting paper documents into a digital format.
Most offices operate under a flood of paper documents. The storage required for paper documents grows at a rate of 20-25% every year. But one hard drive can hold 2.7 million documents and costs around $100 dollars. To store the same amount of paper records would require 68 filing cabinets with four drawers each. Just one of those cabinets costs as much as the hard drive.
Federal Laws that Encourage a Paperless Office
The Sarbanes-Oxley Act—2002
Requires businesses to properly maintain financial records. That includes being able to retrieve them when required, which is significantly easier when the documents are stored electronically.
The Fair and Accurate Credit Reporting Act (FACTA)—2003
Requires businesses to properly safeguard and store the personal information of employees and customers, and to properly destroy it.
The Health Insurance Portability and Accountability Act (HIPAA)—1996
Addresses the security and privacy of patients’ medical records and other data.
With all this to consider, it is no wonder that more and more companies are making the decision to go paperless, and Albuquerque Document Scanning can help your business do it too!
Get Free Quotes on Albuquerque Document Scanning Services
Let a professional, secure document scanning service located near you make your project easy to manage and stress-free. Albuquerque Document Scanning can quickly perform the indexing, scanning, and post-production work to get your office into digital format.
We can even help you convert text via optical character recognition (OCR) software so you can edit the documents or redact private information to protect your customers.
Get free, no-obligation quotes on converting your documents and records to digital format, let our experts know! Fill out the form to the left, or give us a call at (505) 288-3511.
510 2nd St NW
Albuquerque, NM 87102
Phone: (505) 288-3511